Logical BI https://logicalbi.com Logical BI | Virtual CFO | Finance Director | Data Architect Consultant Thu, 20 Mar 2025 10:23:52 +0000 en-GB hourly 1 https://wordpress.org/?v=6.7.2 https://logicalbi.com/wp-content/uploads/2025/02/cropped-Logical-BI-Limited-branding.jpg Logical BI https://logicalbi.com 32 32 183982512 The importance of bookkeeping for all businesses https://logicalbi.com/the-importance-of-bookkeeping-for-all-businesses-2/?utm_source=rss&utm_medium=rss&utm_campaign=the-importance-of-bookkeeping-for-all-businesses-2 Thu, 20 Mar 2025 10:21:34 +0000 https://logicalbi.com/?p=51788

Whilst it’s an unusual topic for an outsourced finance director to talk about, the importance of accurate bookkeeping for all business should not be underestimated. Bookkeeping is the fundamental foundation of all financial reporting. The saying goes, ‘Garbage in, garbage out’ and that’s never truer than when you are talking about business accounts.

Without accurate and timely bookkeeping, it’s easy for business owners to make the wrong decisions which could have potentially costly consequences.

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The importance of accurate and timely bookkeeping

When incorrect information is added to your business accounts or data is incomplete, you may not know:

  • The true profits of the organisation
  • What to reserve for tax throughout the year
  • Your directors loan balance which could give rise to penalties if it goes into debit
  • If you can withdraw dividends (must be from available retained profits otherwise it will be ‘ultra vires’ or illegal)
  • If you are operating with optimum tax-efficiency
  • If you have the correct balances for HMRC return
  • Whether debts are being collected on time
  • If you are incurring fines or interest on late payments

 

Accurate and timely bookkeeping is the underlying process that keeps the cash cycle moving in your business. If you have delays in invoicing your suppliers, this leads to significant lag in collecting revenues which in turn puts your business on a riskier footing than it needs to be. Bookkeeping recognises such issues.

Bookkeeping can help ensure tax payments are correct

Accurate bookkeeping also ensures correct tax payment, no one wants to overpay tax!  With timely checks of sales and purchases you can ensure you are not duplicating sales or missing VAT purchases which could push up your tax payments.

It’s also vital to check and reconcile your bank statements to your accounting software balances quarterly as a minimum. These checks can quickly pick up missing or inaccurate data which, if left uncorrected, could lead to you paying more tax than necessary.

Historic costs provide for robust forecasts and timely decision making. Your business relies so heavily on correct data that without it, you’ll be unable to make even the simplest decisions without wondering if you are doing the right thing. In addition, if your books are always in disarray, this can have a detrimental impact on your physical and mental wellbeing because you are constantly worried about whether you can make the payroll this month or you are going to hit your sales targets.

Business KPIs and management reporting are meaningless without good bookkeeping

When it comes to more sophisticated management reporting, many companies create a set of key performance indicators (KPIs) which are used to report on the health of the business and the progress towards stated targets. These KPIs might be high level numbers such as Net Profit or Capital Employed or they may be more complex such as Avoided Cost or Inventory Turnover which helps the business to see exactly where changes might be needed. Bookkeeping data feeds into every financial report you create, and decisions made on invalid numbers can have wide-reaching implications.

Bookkeeping to minimise business decision mistakes

Incorrect or incomplete numbers could lead to decision-making mistakes. When invoices and receipts are incorrectly coded or missing from data, you might make invalid decisions such as removing a product from your catalogue due to inadequate sales performance when the sales have been incorrectly attributed. You might decide to declare a dividend that’s too high if expenses are missing from your books and haven’t been properly accrued. So, the importance of bookkeeping cannot be overstated.

Although Logical BI focus is outsourced finance director support, our team also support Limited Companies with bespoke annual accounting packages at competitive prices, which can include all your bookkeeping support. If you need help with your data entry bookkeeping or want a review of your current processes, why not book a business booster consultancy hour.

Support from basic bookkeeping to sophisticated reporting

Your business can benefit from outsourced FD support to provide deeper insight into what’s driving productivity and profitability, what’s causing the biggest issues and how to resolve them, but this can only happen if your bookkeeping is accurate and up to date. Logical BI can provide outsourced management reporting support and facilitate a robust bookkeeping service to help you create the best decision-making foundation for your company. Call 01772 287400 or email hello@logicalbi.com to talk about the importance of bookkeeping for your business.

Why not connect with Logical BI on LinkedIn

You may also be interested in:

Strategic financial management for your manufacturing business

Impactful reporting – A management reporting framework for your success

Ready to take your business to the next level?

Don’t let poor bookkeeping hinder your business’s growth or decision-making. Ensure your financial data is accurate and up-to-date to make informed, effective choices for your company’s success. Contact Logical BI today for expert bookkeeping and outsourced finance director support!

Email: Hello@LogicalBI.com or Call: 01772 287400 

Join Our Next 30-Minute Lunch Time Free Online Webinar!

Learn practical cash management strategies to keep your business financially strong.

You may be interested in our previous blog: How to Analyse Your Business’ Financial Position – Logical BI
Let’s connect on LinkedIn: https://www.linkedin.com/in/pauline-healey/

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Impactful reporting: A management reporting framework for success https://logicalbi.com/impactful-reporting-a-management-reporting-framework-for-success-2/?utm_source=rss&utm_medium=rss&utm_campaign=impactful-reporting-a-management-reporting-framework-for-success-2 Mon, 17 Mar 2025 15:00:00 +0000 https://logicalbi.com/?p=51762

Many business owners are familiar with the need for a profit and loss account and balance sheet reporting. However, fewer may understand the value of creating a management reporting framework that encompasses wider key performance indicators and multifunctional outputs. Management reporting is vital for monitoring the health of the business, understanding variances to plan and making key strategic decisions. Without accurate and timely management reporting, a business owner is operating on assumptions and guesswork, leading to poor conclusions and potentially expense mistakes. 

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Learn practical cash management strategies to keep your business financially strong.

Effective management reporting framework

The value of effective management reporting is often diminished by inaccurate information. It can be difficult to provide timely information if it is held in disparate source systems that require significant effort to collate. Reporting must address the real information needs of management to be impactful.  

Beyond the profit and loss account and balance sheet, there is a wealth of invaluable information for business owners and managers. An effective management reporting framework could include KPI reporting, cash flow, sales and inventory reporting to name a few. 

What is the aim of management reporting?

The aim of management reporting is to: 

  • Regularly monitor specific performance metrics and KPIs 
  • Understand the status and progress of a business objective 
  • Determine next steps on the journey to achieving goals 
  • Ensure better communication between stakeholders, colleagues, and managers 

 

Different types of management reporting 

Whilst many reports have a financial angle, some of them might include multifunctional KPIs from a range of business areas such as marketing, customer experience, logistics, quality control, output and so on. 

  • Financial reports could include cash flow for at least the next three months, P&L, balance sheet. 
  • Sales/customer reports – these must be sufficiently detailed to show which service or product lines, geographies and other relevant demographics are driving sales and where more effort is required to reach targets. Reports should identify gaps in the pipeline, conversion rates, bestsellers, most effective sales teams, pricing strategies and so on. 
  • Inventory reports – businesses need to know how much money is tied up in raw materials, work-in-progress and finished goods to ensure efficient use of company resources. This reporting could also identify issues with stock availability, sourcing concerns, warehousing costs and risks in the end-to-end supply chain. 
  • Project reports – project reporting might include charts tracking activity level progress against the project plan, resourcing options, constraints and project costs against budget. 
  • HR and personnel reports – this could include headcount tracking against resourcing plans, absence management, staff recruitment and retention and productivity. 
  • Compliance reports – this could include regulatory and manufacturing compliance, health & safety and HR. 
  • Variance analysis – detailed variance analysis reports enable you to identify which service or product lines are profitable, where defects or errors occur and where productivity can be improved. Reporting of actuals against budgets and forecasts can highlight potential risks as well as opportunities. 
  • Forecast reports – financial forecasts are necessary to identify potential issues. All areas of the business should be involved in the forecasting process. 
  • Board reports and executive summaries – highlighting key company objectives, tracking against the planned timeline and focusing on the most important success measures. This could be achieve using 3 to 5 key traffic light measures 
  • Process/systems reporting – a detailed review of your business processes and systems can identify inefficiencies and highlight opportunities to eliminate waste using automation and continuous improvement. 
  • Internal audit reports – internal checks enable businesses to identify and fix problems early before they become larger issues. 

What are the benefits of having a clearly defined management reports?

A clearly defined management reporting framework can enhance your decision making, improve company performance and maximise profitability. Using a suite of tailored reporting, specifically designed for your company gives you all the information you need to make the right decisions at the right time. 

How can Logical BI support you?

Logical BI offers a bespoke set of management reporting for small and medium sized companies and has many years’ experience working with coaches, trainers, agencies, distributors, manufacturers, engineers and software businesses. 

Your business, whether product or service, can benefit from a deeper understanding of your activities, to help you mitigate risks, spot opportunities early and deliver on your targets. Logical BI can provide outsourced management reporting support or can work with your finance teams in a consultative capacity to help you create the optimal management reporting framework for your company. Call 01772 287400 or email hello@logicalbi.com to find out how we can help your business achieve more. 

Why not connect with Logical BI on LinkedIn 

You may also be interested in: 

How can I reduce business costs? 

Ready to take your business to the next level?

 Implementing a robust management reporting framework can unlock valuable insights and drive smarter decision-making. Contact us today to explore how we can tailor a solution that ensures your business stays on track for success.

Email: Hello@LogicalBI.com or Call: 01772 287400 

Join Our Next 30-Minute Lunch Time Free Online Webinar!

Learn practical cash management strategies to keep your business financially strong.

You may be interested in our previous blog: How to Analyse Your Business’ Financial Position – Logical BI
Let’s connect on LinkedIn: https://www.linkedin.com/in/pauline-healey/

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What prices should I charge for my goods or services? https://logicalbi.com/what-prices-should-i-charge-for-my-goods-or-services/?utm_source=rss&utm_medium=rss&utm_campaign=what-prices-should-i-charge-for-my-goods-or-services Wed, 12 Mar 2025 12:19:37 +0000 https://logicalbi.com/?p=51732

This is a simple question, and one that the majority of business owners will ask, and the answer will change over time.

Pricing is the money charged to a customer in exchange of goods or services.  The price you charge for your goods or services is one of the most important decisions you will make for your business.

The price of your service is very important as it determines what income your business will generate and also how your customers will perceive your service.  Many may ask “how much does it cost”, but price and cost are two different things.

The price is what your customer will pay, the cost is what your business will pay to create the service or purchase the goods from the factory or distribution channel.

Your customers view, or perception of your price differs based on the type of good or service they purchase and the amount of value or need they attach to the purchase; what is that purchase worth to your customer?

Price should never be considered in isolation, because you also need to know your cost and the value created for your customer;

  • The PRICE is your payment, your financial reward for the exchange of your goods or services
  • The COST is the amount you spend on producing you’re your goods or services
  • The VALUE is your customer’s perception of what they believe the goods or services are to them

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How should I calculate my price?

There are two basic methods of pricing your goods or services; cost plus and value based, as you enter the market you may be unsure which method to use.

What is cost plus pricing?

Cost plus pricing is simply the COST of creating or purchasing your goods or services PLUS the amount of money you need to cover your fixed overheads and your own income.  Calculating the PLUS amount correctly is important.

You need to forecast ALL your costs of your business plus your own income desires (drawings, salary and/or dividends) and divide my your realistic minimum number of ‘unit’ sales over the same period of the cost calculation.

If you need help with forecasting your business costs and/or minimum price point business planning packages are available CFO Retainer Services – Logical BI

What is Value Based Pricing?

Value based pricing is focused on the price you believe customers are willing to purchase your goods or services, based on the benefits you provide to your customers.  

As with cost plus pricing, you need to forecast your costs and realistic minimum number of sales as your LOWEST price to ensure that your business is profitable, if you price above your minimum.  What you charge above that price will be determined on your customers perception of what they are purchasing.

If you are undercutting most of your competitors prices will you be perceived as lower quality?  Will higher prices provide the perception of greater quality or premium value?

Should I increase my prices to create more profit?

Simply increasing prices may not increase overall profits, if prices rise but your potential customers perception of the price is greater than the value you add, sales will decline as less purchases are made.  However, if your prices are too low are you throwing away potential profit?

Profit is sales less all costs. It is overly simplistic to think that increasing prices increases profits.  It would be true if there were no general business overheads, but if the volume or ‘units’ of sales decrease, the overheads will be greater per sale.  These fixed overheads may include insurance, office rental, and administration which are not directly linked to each individual sale.

Fixed overhead costs are absorbed across the total sales of the business, for example if fixed costs were £50,000 per month and sales were 1,000 ‘units’ per month, for each sale £50 of costs need to be absorbed.  If a price rise reduced the sale to 500 ‘units’ per month, for each sale £100 of costs need to be absorbed.  Has your price increase more than captured this increase in fixed overheads per unit sale?  Scenario modelling is a very useful exercise to model the various potential financial results.

What can scenario modelling do?

Scenario modelling can provide estimations against various prices, costs, volumes and relating profits.  All our business forecast planning packages https://logicalbi.com/business-planning-packages/ provide scenario modelling to enable you to compare alternative costs or revenue side by side.  

By communicating the benefits you or your goods provide to your customer, by marketing and/or strengthening customer relationships you could retain your higher value customers whilst some others drop off but the overall price increase provides for a greater profit return for less customers, which means less work.

More profit but less work is the BEST WIN for all!

Ready to Take Control of Your Pricing?

Want to ensure your pricing strategy maximises profits without losing customers? Explore our business planning packages today to forecast your costs and optimize your pricing for success!” Let’s chat!

Email: Hello@LogicalBI.com or Call: 01772 287400 

Join Our Next 30-Minute Lunch Time Free Online Webinar!

Learn practical cash management strategies to keep your business financially strong.

You may be interested in our previous blog: How to Analyse Your Business’ Financial Position – Logical BI
Let’s connect on LinkedIn: https://www.linkedin.com/in/pauline-healey/

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How does an accountant help with business decisions? https://logicalbi.com/how-does-an-accountant-help-with-business-decisions/?utm_source=rss&utm_medium=rss&utm_campaign=how-does-an-accountant-help-with-business-decisions Wed, 26 Feb 2025 11:14:06 +0000 https://logicalbi.com/?p=51684

When starting a business or in fact at any stage of a business, finances have a huge impact on our decisions. Some business owners start with very little or even no money at all and have to think very carefully about what they spend on in the early days of their business. 

If you don’t know or understand where your business money comes from or goes to, how can you work out what makes you money and what doesn’t? 

An experienced accountant can help advise you on any decisions you already intend to make. They can fully understand reports and look at your business as a whole. They also don’t have any emotional attachment to the business and therefore can be brutal with what needs to go and what needs to stay.

Having a process of keeping financial accounts is vital with any size business. Even if you deem yourself as a very small business, you need to know what is going on with your money, if not how will it be a viable business? What if you decided to expand and started to look for investors, they would want to see how healthy the business finances were, they expect up to date, robust monthly finance reports. Even if you were struggling and going into administration, having full up to date accounting information will help the creditors. 

Join Our Next 30-Minute Lunch Time Free Online Webinar!

Learn practical cash management strategies to keep your business financially strong.

How do accountants help with goal setting?

Do you feel that accountancy will help with your business decisions? If not, how will you set business financial goals alongside performance metrics if you don’t know what income you make from one year to the next?

How will you know if you can afford to employ a member of staff or purchase new stock if you don’t have any record of your finances?  If you wanted to buy a state of the art printer that should print 4 x quicker than your current printer but the ink costs more than your current one, how will you determine whether it is truly going to make you more money than your current one? You would need to know how much each printout is costing you and how many you do each day etc. At the end of the day, you will need to determine whether it will increase your capacity and therefore bring in more income. This is a cost-benefit analysis.

How can hiring an accountant help reduce my business costs?

The accounts of your business can feel overwhelming but it is something that can make or break your business. There are several easy to use software packages, such as Xero, that can help you or if you invest in an accountant or an on-demand Finance Director/CFO it can make a real difference to your business and it can reduce your outgoings, increase income and therefore increase your profit margins.

An accountant’s service is much more than reporting historical, year-end compliance requirements, an accountant can be your business partner guiding your business alongside you, driving for success.

Do you need an accountant that works with you beyond just yearend compliance?  Why not book a free, no-obligation discovery call today to discover how Logical BI can support your business; https://calendly.com/pauline-healey/discovery-call

Join Our Next 30-Minute Lunch Time Free Online Webinar!

Learn practical cash management strategies to keep your business financially strong.

You may be interested in our previous blog: How to Analyse Your Business’ Financial Position – Logical BI
Let’s connect on LinkedIn: https://www.linkedin.com/in/pauline-healey/

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Top Tips to Manage and Forecast Your Business Cash Flow https://logicalbi.com/manage-business-cash-flow/?utm_source=rss&utm_medium=rss&utm_campaign=manage-business-cash-flow Wed, 19 Feb 2025 20:18:30 +0000 https://logicalbi.com/?p=51617

Cash flow is the lifeblood of any business. Without it, even profitable businesses can struggle, while those who master it gain stability, growth, and financial confidence.

As an outsourced CFO, I’ve helped countless business owners get a grip on their cash flow; and trust me, it’s not as complicated as it sounds. Here are simple, actionable steps you can implement today to take control of your cash flow and forecast with confidence.

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Learn practical cash management strategies to keep your business financially strong.

First Start with the Fundamentals of your Finances;

1. Get Clear on Your Numbers

  • Track income & expenses; Including any outstanding values not just future invoices.
  • Categorising expenses; Know what’s essential vs. where you can cut back.
  • Reviewing past trends; Identify patterns in cash inflow and outflow.

2. Keep on Top of Your Bookkeeping

Timely bookkeeping is a fundamental activity that cannot be overlooked. Your transactions tell the story of your business and provide the foundation for accurate cash flow management.
  • Update records regularly; Avoid end-of-month panic and keep things up to date.
  • Reconcile bank statements; Ensure no transactions are missing or duplicated.
  • Use automation; Accounting software can help streamline and reduce manual errors.

Next Stage is the Planning and Improving of Cash Flow;

1. Build a Simple Cash Flow Forecast

Forecasting doesn’t need to be overwhelming. A basic 12-week rolling forecast can be a game-changer.
  • List your expected income; Future sales invoices, known and forecast plus funding, etc.
  • List your expected expenses; Payroll, rent, subscriptions, supplier payments.
  • Don’t forget to include your dividends; Often forgotten to include within the forecast as no invoice attached, best to plan your desired monthly amount.
  • Update weekly; Adjust based on real-time activity.
  • Bonus Tip: Use a tool like Spotlight, Float, Fathom, or a custom Excel sheet allowing variables to automate the process.

2. Speed Up Your Cash Inflow

Timely bookkeeping is a fundamental activity that cannot be overlooked. Your transactions tell the story of your business and provide the foundation for accurate cash flow management.
  • Invoice immediately; The sooner you invoice, the sooner you get paid.
  • Shorten payment terms; If you offer 30 days, try upfront or 7 days instead, especially with new customers.
  • Chase overdue invoices; Automate reminders or have a clear follow-up process.
  • Offer easy payment methods; Online payments, direct debits, and standing orders speed up transactions.

3. Delay (or Spread) Cash Outflows

  • Negotiate better payment terms; Can you get 45 or 60-day terms with suppliers?
  • Use direct debits & payment plans; Spread large costs over time.
  • Plan for tax bills; Don’t let VAT or corporation tax catch you out. Set aside funds monthly and add the expenditure in your cash forecast.

4. Build a Cash Buffer

  • Aim for 2 months, then build up to 6 months of expenses as an emergency fund.
  • Put aside a percentage of profits each month to build the buffer.
  • Open up a business savings account for any funds to gain a good rate of interest.
  • Consider a business overdraft or line of credit as a backup, just in case.

5. Monitor & Adjust Regularly

  • Review weekly; A 10/15 minute check-in can prevent nasty surprises.
  • Adjust forecasts; Factor in changes in income, expenses, and unexpected costs.
  • Stay proactive; If you foresee a shortfall, act early; cut costs, chase payments, or seek funding.

Ready to Take Control of Your Cash Flow?

Managing and forecasting your business cash flow doesn’t have to be daunting. With the right tools and habits, you can stay ahead, reduce stress, and make smarter business decisions.

Do you want customised cash flow insights tailored to your business? Creating super friendly and simple cash flow forecasts with a Scenario A, B, and C, with no ongoing subscription fee? Let’s chat!

Email: Hello@LogicalBI.com or Call: 01772 287400 

Join Our Next 30-Minute Lunch Time Free Online Webinar!

Learn practical cash management strategies to keep your business financially strong.

You may be interested in our previous blog: How to Analyse Your Business’ Financial Position – Logical BI
Let’s connect on LinkedIn: https://www.linkedin.com/in/pauline-healey/

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How to Analyse Your Business’ Financial Position https://logicalbi.com/how-to-analyse-your-business-financial-position/?utm_source=rss&utm_medium=rss&utm_campaign=how-to-analyse-your-business-financial-position Wed, 01 May 2024 14:41:43 +0000 https://logicalbi.com/?p=51080

Keeping a close eye on your company’s financials is essential in planning a business strategy.

Every company should pay attention to its current financial state. It can be of immeasurable value for future business ventures and financial projections. Not to mention serve as an orientation point when deciding on the direction in which the company will move.

Proper financial analysis is complex and requires a level of understanding of the relevant information. But if you approach the task with care and attention by following the steps below, you’ll manage to get a clear picture of your company’s financial position.

Step #1. Analyse the Value Chain

If your business is product related, the value chain is a process that identifies activities related to the creation, manufacturing, and distribution of your product. This process also involves a thorough examination of the internal activities to determine which are the most valuable and which need improvements.

Reviewing individual steps and their costs will give you valuable insight into the basic expenses of making your product ready and available for sale.

Step #2. Review Financial Statements

When you review the financial statements, it’s important to understand the vital components and terms. Here are some brief explanations of what you might see in your financial information:

  • The balance sheet should be your starting point. This statement presents assets and liabilities, as well as equity, on an annual basis.
  • Under assets and liabilities, you’ll have both current, expected to last for less than 12 months, and non-current, which will last for more than a year.
  • Dividing total assets by total liabilities will give you the current ratio, which is a reliable way to assess your company’s ability to fulfil all ongoing obligations.
  • Subtracting liabilities from assets produces the book value, which expresses the shareholder capital and company profits.

Step #3. Measure Risk and Potential Profit

Once you understand your financial statement, you should examine how profitable your business is at the moment and compare that to the company’s assets and equity.

Doing so will help you understand how well your company can deal with the market’s risks and challenges.

The crucial aspect of this step is comparison – you’ll need to look at current data concerning past numbers, as well as to the competitors and marketplace averages.

Step #4. Create a Forecast

To make the most out of the analysis, you should use the above information to create a financial forecast. The forecast will be based on your assumptions about how your business will grow and the market situation in the foreseeable future.

When you build a forecasted statement, it will be a valuable tool for detecting areas of your business that could be improved. It will also prepare you for challenges that might lie ahead.

Analyse, Plan, and React

Dealing with the challenging task of financial analysis shouldn’t be an isolated effort. The point of developing a thorough understanding of the financials is to formulate a strategy and execute it efficiently.

Cut down the costs, prepare a precise plan of action, and be ready to push your business in the right direction.

Logical BI Limited can provide one-off consultation with our two hour The Business Booster Consultancy Call – Logical BI , four month review and reset project Logical BI or continuous support https://logicalbi.com/cfo-retainer-services .  Feel free to book a free, no-obligation call today https://calendly.com/pauline-healey/discovery-call-outsourced-fd-support

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Top Eight Tips for Accurate Cash Flow Forecasting https://logicalbi.com/top-eight-tips-for-accurate-cash-flow-forecasting/?utm_source=rss&utm_medium=rss&utm_campaign=top-eight-tips-for-accurate-cash-flow-forecasting Wed, 24 Apr 2024 15:43:18 +0000 https://logicalbi.com/?p=51062

Do you want to know how your business and cash will perform in the future? Apply the following methods to improve your cash forecasting.

Forecasting your company’s cash flow helps minimise potential risks and indicate if the company is in a position to go after opportunities and grow.

Correct cash flow management is a given. But monitoring all the money coming and going doesn’t always provide all the vital information you need to make accurate predictions.

The following tips and areas of focus should contribute to a better strategy for your forecasting.

Tip #1 – Estimate Future Sales

The accuracy of cash flow forecasting relies on multiple variables, of which arguably none is as important as the sales forecasts.

To improve accuracy, the estimate should depend on the following series of factors:

  • Past results
  • Market share
  • Resources
  • Competition
  • Pricing

Tip #2 – Estimate Profit and Loss

After your sales projections, you need to factor in the projected costs, too. This gives you more information about your profitability.

Of course, you have to know both the expected revenue and the cost of sales to estimate projected gross and net profits.  Costs include direct costs which are variable to the volume of sales and also overheads which may be fixed or semi-variable but generally do not alter with sales volume.

Tip #3 – Perform Monthly Sales Estimates

Some businesses don’t turn out enough data in a single week to make accurate projections. This happens because customers sometimes delay payments. Or, the money simply doesn’t come through in time to match the daily revenue on the books.

For that reason, it’s important to stick to monthly estimates with consideration to any known delays.

Tip #4 – Include Payments Due

Sometimes a business might have to pay for expenses, services, or purchases. And those types of payments usually find their way on P&L statements.

In some cases, however, a registered payment does not mean that the money is to leave right now. That money could leave the account only in the next month, for example.

Hence, you have to include projected payments in the cash flow forecast to further improve its accuracy.  Remember the credit terms given to your customers and the credit terms for your payments to suppliers.

The following are examples of payments due worth considering:

  • VAT taxes
  • Interest rates on loans
  • Utilities
  • Corporation tax
  • PAYE taxes

Tip #5 – Compare with Current Cash Flow

One of the causes of inaccurate forecasting is unrealistic expectations.

It’s always important to check the forecast versus the current cash flow statement. Large discrepancies that no one can back up with facts may signal missing variables in the equation.

Each month start with the correct opening bank balance per your bank statements.

Tip #6 – Make Consistent Predictions

Doing a cash flow forecast once may not give you a degree of accuracy that all business owners hope to achieve.

One of the best ways to improve the accuracy of cash flow forecasts is to make it a habit. Updating your forecast as often as possible with new information can drastically improve its accuracy.

Furthermore, forecasting over long periods of time helps uncover certain trends. Again, it’s all data that can help improve future predictions.

Tip #7 – Account for Variable Costs

VAT taxes and interest rates are unlikely to change from month to month. But other costs may change depending on the weather, season, and other exterior factors.

So when calculating costs, it’s critical to allow some wiggle room for the variable costs. Those are costs that may vary from month to month – utility costs, for one, and perhaps the phone bill.

Accuracy Comes From Good Data

It’s nearly impossible to create a realistic forecast without using all the right information. This is especially true when many things can happen in the future that will be out of your control.

But, using as much data as possible can only lead to more accurate forecasts. So keep collecting the right data and use it well.

Tip #8- Outsource Finance Direct Support

Why not take the pain away and hire expertise to help you understand your current and future cash position.

Logical BI Limited can provide one-off consultation with our two hour The Business Booster Consultancy Call – Logical BI , four month review and reset project Logical BI or continuous support https://logicalbi.com/cfo-retainer-services .  Feel free to book a free, no-obligation call today https://calendly.com/pauline-healey/discovery-call-outsourced-fd-support

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Four Tips for Improving Your Decision Making Process https://logicalbi.com/four-tips-for-improving-your-decision-making-process/?utm_source=rss&utm_medium=rss&utm_campaign=four-tips-for-improving-your-decision-making-process Thu, 18 Apr 2024 10:44:35 +0000 https://logicalbi.com/?p=51055

Making the best choice for your business can often prove challenging. Luckily, there are ways to make your decision making skills better.

People who can make the right decision at a moment’s notice are always well-respected among their peers.

It might seem like this ability comes naturally. But in reality, it’s a skill you can learn and develop.

Here are four tips about decision-making that will help you do just that.

Tip #1. Learn From Experience

Experience from previous situations comparable to the present can inform your decisions and serve as a useful guide and point of reference. That’s why in many cases, keeping a record of past crucial decisions can prove invaluable.

But you don’t have to rely only on your own experiences.

When faced with a decision, especially if it’s a crucial one, don’t shy away from consulting other people. Those working in the same field as you could have useful insights and knowledge that you can leverage in your decision-making process.

 Tip #2. Break Down the Questions

Complicated decisions can often be broken down into smaller components that are less challenging to understand and resolve. If you can see the large picture as a set of simple, interconnected factors, you’ll have an easier time reaching a decision.

Starting from the current state of matters, define the outcome of your choice as the endpoint.  

Look at creating a journey, from your current position to your desired outcome.  Ask yourself what’s the most optimal path leading from one to the other and weigh the costs and benefits of each step.

The gained insight from breaking down the questions can make your decision-making much more straightforward. You could even find a more effective way to resolve the issue at hand.

Tip #3. Compare Costs and Benefits

You can apply cost-benefit analysis to most choices. It comes down to weighing the pros and cons, considering what resources to use, and understanding the outcome of your decision.

Think about the available options and imagine what it would take to act on each of them relative to what you’d achieve through those actions. It would be very helpful to remain realistic when considering both positive and negative aspects.

Once you’ve measured the costs and benefits of your decision, the solution might become obvious even if it’s not the one you initially expected. 

Remember not to only measure the gains, but also some potential loss of revenue whilst you transition.

Tip #4. Prioritise

If you’re facing one complex decision or a series of smaller ones that require your immediate attention, the situation can become overwhelming. However, you won’t always have the luxury of taking a step back and carefully examining each question.

This is when prioritisation can be of vital importance.

The essential decision you should make is which matter requires your attention the most. When you realise which issues are pressing and which can be put on hold, the situation will become more transparent and you’ll be able to direct your actions more efficiently.

Prioritising is equally useful when it comes to a single big decision. In this case, however, you should concentrate on which outcome is the most important rather than which question needs answering first.

Weighing short-term and long-term profit is a good example of prioritising. Faced with a choice between the two, a company will decide on the course of action based on which type of profit it prioritises.

Improve Your Decision Making

Making well-informed, reasonable decisions is at the core of every successful venture. Luckily, you can improve your decision-making process using the described methods and start making choices that lead to the most beneficial outcomes.

Logical BI provide business consultancy and mentoring which can support your decision making by reviewing your choices, current position and providing expertise on how to achieve your desired outcomes.  Providing consultancy options from a one-off two hour consultancy call with direct booking link so you can schedule a convenient time for your call The Business Booster Consultancy Call – Logical BI, to short term projects Business Planning Packages – Logical BI or retainers CFO Retainer Services – Logical BI

Check out our other blogs which could support you or your business Articles – Logical BI

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Cash Flow 101: 6 Key Terms You Need to Know https://logicalbi.com/cash-flow-101-6-key-terms-you-need-to-know/?utm_source=rss&utm_medium=rss&utm_campaign=cash-flow-101-6-key-terms-you-need-to-know Mon, 18 Mar 2024 10:07:55 +0000 https://logicalbi.com/?p=51038

Cash flow is the lifeblood of your business. It’s what allows you to pay employees, suppliers, and other creditors on time so that you can continue doing business. However, many small-business owners don’t really appreciate how cash flow works or how to improve their cash flow situation.

Here’s a basic introduction to cash flow and the key terms you need to know.


What is Cash Flow?


Cash flow is the movement of cash in and out of your business. It’s calculated by taking your total revenue and subtracting your total expenses for a given period. This gives you your net income or loss for that period.

You can also think of it as the “lifeblood” of your business because it allows you to pay your bills and keep your business running.
Timing is Everything. One of the most important things to understand about cash flow is that timing is key. In other words, revenue received in one period may not be available to pay expenses until a later period.

For example, if you bill customers for services on the first of the month but don’t receive payment until the thirtieth, that revenue won’t be available to pay your expenses until the end of the month. And if you have bills due on the fifteenth, you may find yourself in a cash crunch.

That’s why it’s important to track your cash flow regularly so you can identify potential problems before they become too serious.

1 – The Components of Cash Flow

There are three basic components of cash flow:

  • Operating cash flow is the cash you generate from your day-to-day operations, such as sales revenue and collections, less your day-to-day expenses. This includes things like payroll, inventory purchases, rent, and utilities.
  • Investing cash flow refers to the purchase or sale of capital assets such as real estate, equipment, or business vehicles. This also includes purchasing marketable securities (stocks) from your available cash reserves.
  • Financing cash flow is generated when you borrow money or repay existing loans with available funds. It can also be generated from the sale of your business, a stock offering, or raising money through an investor.

2 – Accounts Receivable

Your accounts receivable (A/R or creditors) is one of the most important factors affecting your cash flow. It’s the total amount you’re owed by customers for products or services that have been delivered or performed.

The longer it takes to collect those receivables, the more impact it will have on your cash flow. That’s why it’s important to keep your A/R as low as possible by invoicing customers promptly, setting realistic payment terms, and following up on late payments and delinquent accounts.

3 -Inventory

Another key factor in cash flow is your inventory. You need to have enough inventory on hand to meet customer demand, but you don’t want to carry too much excess stock that will tie up your cash. Inventory planning is critical alongside cash management.

4 – Accounts Payable

Your accounts payable (A/P or debtors) is the total amount you owe to suppliers for products or services that have been delivered. The sooner you pay your A/P, the less interest you’ll pay on those bills. However, it’s also important to spread payment dates out if possible so that you can keep cash in your account for as long as possible.

That’s why it’s important to maintain a good working relationship with your suppliers and negotiate favourable payment terms whenever possible.

5 – Current vs Non-Current

Your assets and liabilities are classified as either “current” or “non-current” depending on how long they’re expected to be outstanding.

Current assets are things like cash, accounts receivable, and inventory that you expect to convert into cash within one year. Current liabilities are bills that are due within one year, such as accounts payable and short-term loans.

Non-current assets are things like real estate and equipment that you expect to use for more than one year. Non-current liabilities are debts that will be paid over a period longer than one year, such as mortgages and long-term loans.

6 – Cash Flow Statement

A cash flow statement is simply a report showing your operating, investing, and financing activities during an accounting period. You can think of it like a cheque book register (from times gone by), where your cash inflows from sales and other sources are recorded on the left side of the statement, while outflows for expenses are recorded on the right.

For example, let’s say you took in £50,000 of revenue during April but had business expenses totalling £40,000 that same month. That would leave a net cash flow of £10,000 for the month.

You can create a cash flow statement in any number of ways, but the easiest way is to use accounting software like Xero or Freeagent.
Summary


As a small business owner, it’s essential to have a clear handle on your cash flow. If you need more cash, it’s easier to stay afloat.

One of the best ways to improve your cash flow is by reducing accounts receivable and minimising inventory levels. You should set realistic payment terms with customers so they pay their bills more quickly while managing your suppliers for better payment terms as well. A strong working relationship with your partners can go a long way.

As previously stated, cash is the lifeblood of all businesses, so don’t neglect it. If in doubt, it’s always best to seek a professional to help you maximise your available funds and create a strategy to ensure your long-term success https://logicalbi.com/

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Do I Need a Finance Director? A Guide to Making Informed Business Decisions https://logicalbi.com/do-i-need-a-finance-director-a-guide-to-making-informed-business-decisions/?utm_source=rss&utm_medium=rss&utm_campaign=do-i-need-a-finance-director-a-guide-to-making-informed-business-decisions https://logicalbi.com/do-i-need-a-finance-director-a-guide-to-making-informed-business-decisions/#respond Thu, 30 Nov 2023 10:51:37 +0000 https://logicalbi.com/?p=50965

Introduction

When it comes to running a business, managing finances can be a complex and time-consuming task. From ensuring compliance with regulations with HMRC and Companies House, to maximising tax benefits, handling finances effectively is crucial for long-term success. One question that often arises is whether hiring an accountant is necessary. In this post, we will explore the various reasons why having an accountant can prove invaluable for businesses of all sizes.

Ensuring Compliance and Financial Reporting

Staying compliant with financial regulations is vital for any business. Failure to meet statutory requirements can result in penalties, legal issues, and reputational damage. Accountants are well-versed in financial laws and regulations, ensuring that your business remains compliant. They can assist in preparing and submitting accurate financial reports, tax returns, and other necessary documentation, saving you time, headaches and mitigating the risk of errors and restoring sleepless nights!

Maximising Tax Allowances and Reducing Tax Liability

Navigating the complexity of tax regulations can be a daunting task. Accountants possess expert knowledge of tax rules and can help you identify and maximise available tax allowances and deductions. By utilising their expertise, gained from many years of experience and qualifications, you can potentially reduce your tax liability, freeing up resources that can be reinvested into your business’s growth.

General Support and Guidance on Business Decisions

Running a business involves making many numerous financial decisions, ranging from pricing strategies to investment opportunities and some of these decisions are required very quickly. Accountants can provide valuable insights and guidance based on their understanding of your financial situation. By analysing financial data, they can assist you in making informed decisions that align with your business goals and maximise profitability and cash whilst potentially reducing your workload – an extra win!

Providing Clarity on Finances

Understanding your business’s financial health is crucial for making strategic decisions. Accountants can help you gain clarity on your financial reports, cash flow statements and implement performance indicators. By interpreting and explaining these financial reports, accountants provide you with a comprehensive view of your business’s financial performance. This knowledge enables you to identify areas of strength, address weaknesses, and make adjustments as needed.

Helping You Understand Finance

Not everyone possesses an in-depth understanding of finance and accounting principles, an nor should we all need to, we all have our own areas of skill and expertise. Accountants can bridge this knowledge gap by explaining financial concepts and terms in a way that is easy to comprehend. This enables you to make informed decisions based on a solid understanding of financial data. Moreover, accountants can educate you on budgeting, forecasting, and other financial management techniques, equipping you with the tools to better control and grow your business.

Conclusion

While it is possible to manage your business’s finances independently, the benefits of hiring an accountant are undeniable. From ensuring compliance and submitting accurate financial reports to maximising tax benefits, and providing general financial guidance, accountants play a crucial role in the success of any business. By entrusting your financial matters to a qualified professional, you can focus on other aspects of your business with peace of mind, knowing that your finances are in capable hands. In today’s competitive business landscape, having an accountant is not just a luxury but a necessity for sustainable growth and prosperity.

To find out about our range of tailored range of accounting packages click here, we have packages to suit all budgets and requirements, covering local and national businesses.  Always ensure that your accountant is qualified, regulated and insured to support your business, as we are at Logical BI Limited.  

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